TOOLKIT FOR EVENT ORGANISERS

This page describes the processes to be followed when organising orienteering events. Where appropriate, forms, templates and worked examples that might be helpful are also provided.

Orienteering Victoria Administration Policies and Guidelines can be found on the POLICIES page.

Information is available for the following types of events:

• Bush events (on this page)
• Park/Street events (on Nillumbik Emus streetO website)  

Event Rules and Guidelines

• Course-Class Tables 2010 <NEW>

• Event_Rules for State Series and Orienteer of the Year <NEW>

• Championship Rules - Long_Distance;  Middle_Distance;  Sprint_Distance

• String_Course_Guidelines
  
• SportIdent Timing System Policies

Orienteering Australia is the governing body that controls orienteering across Australia. The document, OA Competition Rules (pdf version) govern foot orienteering events in Australia. The rules of each state body comply with the policy and guidelines established by Orienteering Australia.

For more information refer to the Orienteering Australia website   

Event Preparation

• 2010 Certificate of Currency.pdf <NEW> - this is the Orienteering Australia Public Liability Insurance Certificate of Currency (single page) that should be supplied to landowners or organisations that request a copy of our Public Liability insurance
• Interested Landowners List - this is the additional 3 pages to the Insurance Certificate, which some landowners may request in addition to the Certificate of Currency (2010 coming soon)
• Controller_Allocation
• Organisers and Controllers_Checklist
• Course Setting_and Controlling_Guidelines
• Event_Controllers_Form (download and complete)
  

Health and Safety

• The Emergency Procedures for Bush/MTB Events should be given to Parks Victoria or other organisations that require a safety plan.  Each event organiser should have a printed copy at their event
• The Emergency Procedures for Park Street Events should be used as above for these events <NEW>
• The Event_Safety_Plan_Form is a one-page, event-specific form that you can download, fill in electronically, and send, with the Emergency Procedures attached
• Here is a Sample form to show you how to fill it in

• Bush events will not be run if there is a total fire ban in the area
• Check which district the event will be run in - see the CFA Fire Ban Districts Page
• Check the CFA Total Fire Bans Page to see if there are restrictions in that district
• Water_Health_and Safety - fire danger, drinking water on courses, emergency contacts
• Incident_Report_Form (Word)

Electronic Timing Systems

All State Series and higher level events use SportIdent and SportsSoftware electronic timing.

A brand new section devoted to these systems is currently being developed. <NEW>

Link to old SportIdent information  [The information on this page is out of date and caution should be maintained when using it.]

On The Day - Registration

• SI Registration Forms (3 per page) version 9 (Word) <NEW>
• Poster - How to fill in your entry form (Note: This is an outdated form and will be redesigned as soon as someone has the time.)
• Template - Information Handout (Note: This is an old form and contains outdated classes/courses.  If you must use it you will need to insert appropriate courses/classes from the latest table.)  Handouts at events are now optional and may be replaced by appropriate notices at registration.

After the Event

• After-event_Checklist_and Results
• Fees_and Levies_2010 (pdf) <NEW>
• Levy_Forms_2010 (Word) <NEW>
• OA Badge_Scheme

Mapping and Fixturing

• Embargoes
• Mapping
• Map_Ratings_for Bush Events
• Master_Maps_at_Events
• Fixtures
• Major_events_allocation